Who we are
DanceAdmin is a product of EXCITED software, owner Ed de Heus, Kamgrasstraat 30, 2288 HE Rijswijk, the Netherlands, registered with the Dutch Chamber of Commerce (KvK) under number 27144483. We are responsible for the processing of the personal data described in this privacy statement. Questions about privacy can be sent to [email protected].
Who this statement applies to
This statement covers the data we process ourselves:
- of visitors to danceadmin.com;
- of people who request a demo, a tour or a free trial month;
- of our customers: the contact persons and users of a dance school that works with DanceAdmin.
Are you a student of a dance school? Then your dance school manages your data in DanceAdmin. The dance school is responsible for it, and we only process that data on its behalf (see the data processing agreement). The privacy statement of your dance school applies to your student data, and the school is the best place for questions or requests.
Which data, for what purpose and for how long
| When | Which data | Purpose and legal basis | How long |
|---|---|---|---|
| You visit the website | IP address, browser, requested page and time (web server log) | Security and fixing problems (legitimate interest) | The log is automatically overwritten after a short time |
| You request a demo, tour or trial month | Name, dance school, email address and anything else you fill in: phone number, school website, number of students, message | Getting in touch with you, scheduling the demo or setting up your trial environment (at your request, prior to an agreement) | 12 months if you do not become a customer; if you do, as below |
| Your school is a customer | Name and contact details of the contact person, billing details, and for each user their name, email address, role and permissions (we only store your password in encrypted form) | Performing the agreement: access to DanceAdmin, support, invoices and notices about the service | For as long as the agreement runs and 6 months after that; invoices 7 years (legal retention obligation) |
| You log in and work in DanceAdmin | Time, IP address and the main actions (logging in, logging out, changes and failed attempts) | Security, preventing misuse and correcting mistakes (legitimate interest) | For as long as the agreement runs and 6 months after that |
| Your school pays us | Name of the account holder, account number and (for direct debit) the mandate | Billing the subscription (agreement) and our accounts (legal obligation) | 7 years |
| You email or call us | Your name, contact details and what you tell us | Answering your question and helping you (legitimate interest or the agreement) | As long as needed, and no longer than 2 years after your question has been dealt with or the customer relationship has ended |
We do not use your data for other purposes, we do not send you a newsletter unless you ask for one, and we never sell data.
Cookies and tracking
This website does not set any cookies and does not use any analytics, advertising or tracking services. That is why you do not see a cookie notice here.
Your browser does fetch the fonts from Google Fonts and the layout files (Bootstrap) from jsDelivr. Those parties see your IP address when it does, as with any website you visit.
The application itself (my.danceadmin.com, student.danceadmin.com and the schools' forms) only uses cookies that are needed for it to work: to keep you logged in, to protect forms and to remember your language. No consent is required for such cookies.
Who we share data with
Only with parties we need to deliver DanceAdmin, and only what they need for that:
- Our own server in a data centre in the Netherlands: this is where the website, the application and the database are. We manage this server ourselves.
- Cloudflare: traffic to the website and the application passes through Cloudflare, for speed and protection against attacks.
- Microsoft (Microsoft 365): for our email and for the emails DanceAdmin sends.
- Mollie: for paying the subscription.
Apart from that, we only pass on data when the law requires us to.
Data outside the European Union
Our server is in the Netherlands. Cloudflare, Microsoft, Google and jsDelivr are (part of) American companies. Where data leaves the European Union as a result, this happens on the basis of the EU-US Data Privacy Framework or the European Commission's standard contractual clauses.
How we protect your data
All connections are encrypted (https). We only store passwords and sensitive keys in encrypted form. Each dance school only sees its own data, and within a school the administrator decides who can do what. We keep a log of logins and changes, make backups and keep the software up to date.
Your rights
You can ask us which data we hold about you, have it corrected or deleted, have its processing restricted, object to processing based on legitimate interest, and receive your data in a common format. Send your request to [email protected]; we respond within one month. If it concerns your data as a student, we forward your request to your dance school, or help the school to deal with it.
If you are not happy with how we handle your data, please let us know first. You can also file a complaint with the Dutch Data Protection Authority, the Autoriteit Persoonsgegevens.
Changes
If we change this privacy statement, the new version will be published here, with the date at the top. If it is an important change for customers, we will also let them know by email.